Administration Support

at Air Business International
Location Athens, Greece
Date Posted February 22, 2019
Category Administration Position
Job Type Full-time

Description

Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

  • Proven experience as an administrative assistant, virtual assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

About Air Business International

We work closely with brokers on chartering, leasing, purchase and sale transactions in each of our markets across Europe and International. A broker's role is invaluable to ABI, ensuring absolute integrity and an understanding of our core principles in each transaction. In recognizing that, we work diligently to cultivate strong, value-added relationships with the broker community.

For all the above we have built a specially designed platform to be in direct contact and provide them with tools made just for them.